top of page

Privacy Policy Yuan Qi Acupuncture and Health Center / Martial Arts Classes

 

Yuan Qi Acupuncture and Health Center, located at Insulindelaan 136, 5613 BT, Eindhoven, is responsible for the processing of personal data as shown in this privacy statement.

 

Data Controller:

Yuan Qi Acupuncture and Health Center

Email: info@yuanqitcm.com

Phone: 0623231251

Chamber of Commerce (KvK) Number: 74566636

VAT Number: NL002513040B09

​

Contact Person for Data Protection:

Cedric Mallants

Email: info@yuanqitcm.com

Phone: 0623231251

​

Personal Data We Process:

We process your personal data because you use our services and/or because you provide this data to us yourself. We process the following personal data of our students:

  • First and last name,

  • Address,

  • Email,

  • Phone number,

  • Payment information (e.g., invoices and payment status),

  • Any health-related information you provide (e.g., relevant medical information for participation)

  • We only process health-related information with your explicit consent, as it is considered special category data under Article 9(2)(a) of the General Data Protection Regulation (GDPR).

​

Our website and/or service does not intend to collect data about website visitors under the age of 16, unless they have permission from their parents or guardian. However, we cannot verify whether a visitor is older than 16. We therefore encourage parents to be involved in their children's online activities to prevent data about children being collected without parental consent. If you believe we have collected personal data about a minor without this consent, please contact us at info@yuanqitcm.com, and we will delete this information.

 

Purpose and Legal Basis for Processing:

We process your personal data for the following purposes:

  • Managing your registration and participation in our classes

  • Invoicing and payment processing

  • Communication regarding classes, updates, and general information

  • Compliance with legal obligations (e.g., tax administration)

  • The processing is based on the performance of the contract (Article 6(1)(b) GDPR) and, where applicable, your explicit consent (Article 6(1)(a) GDPR).

 

Data Retention Period:

  • We do not keep your personal data longer than necessary for the purposes for which it was collected.

  • After you stop participating, your data will be retained for up to one year unless a longer retention period is legally required.

 

Sharing Personal Data with Third Parties:

  • Your data will only be shared with third parties if necessary for the execution of the agreement (for example, the invoicing system SnelStart, or Shun Wu Tang European Federation) or to comply with a legal obligation.

  • We will never share your data with other parties without your consent.

  • We ensure that these third parties only process your data based on our instructions and in compliance with the GDPR.

 

Cookies and Similar Technologies:

  • Our website uses cookies to enhance your user experience. If you do not wish to accept cookies, you can adjust your browser settings accordingly. Please note that some website functions may not work properly without cookies.

  • Our website is hosted on the Wix platform, which may store your data on secure servers outside the EU. Wix complies with GDPR and uses Standard Contractual Clauses when transferring personal data internationally.

 

Your Rights:

You have the following rights regarding your personal data:

  • Right to access and receive a copy of your data

  • Right to correct inaccurate data

  • Right to have your data deleted (“right to be forgotten”)

  • Right to restrict processing

  • Right to data portability (transfer your data to yourself or another organization)

  • Right to object to processing

  • Right to withdraw consent (where processing is based on consent)

 

How to Exercise Your Rights:

  • Requests regarding your personal data can be sent to: info@yuanqitcm.com

  • To prevent misuse, please include a copy of a valid ID with your request, blacking out your photo, passport number, and social security number (BSN).

  • We will respond as soon as possible, and at the latest within four weeks.

 

Complaints:

  • If you believe we are not handling your personal data properly, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl

 

Data Security:

  • We take appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, and unlawful disclosure.

  • These measures include, but are not limited to, secure servers, SSL encryption, access controls, and regular system updates. Only authorized personnel have access to your personal data, and they are bound by confidentiality obligations.

 

Changes to This Privacy Policy:

  • We reserve the right to update this privacy policy.

  • Any changes will be published on our website.

 

Last updated: 15/07/2025

bottom of page